Manager, Accounts Receivable

Position Summary

The Manager, Accounts Receivable is primarily responsible for the management of AR processes including accurate invoicing and timely collections. This position provides underlying support for all PRX receivables, both internal and with external partners.

As an integral part of the Finance Team, this role will be responsible for processing annual receivables averaging $23 Million in contract revenue. To do so successfully, the ideal candidate will need to exhibit accuracy, trustworthiness, and systems based thinking.

Definition of Success

  • Accurate and timely processing of external invoices

  • Internal and external customer satisfaction by providing correct information and a positive experience.

  • Contributing to the Finance Team’s month end closing deadlines with accurate data for monthly financial reconciliations and schedules.

  • Maximize use of NetSuite, Sales Force and other systems to improve workflows, internal controls, and reporting accuracy.

  • Recommend improvements to existing revenue and cash receipt processes and procedures to increase financial integrity and efficiencies.

Responsibilities

  • Invoice Management

    • Generate and distribute accurate invoices to customers according to established procedures.

    • Monitor and resolve billing adjustments or errors promptly.

    • Ensure timely invoicing to meet payment deadlines.

  • Collections

    • Actively contact customers with outstanding balances to prompt payment.

    • Utilize various collection methods, including phone calls, emails, and video conferencing.

    • Escalate overdue accounts to appropriate levels when necessary.

    • Build lasting relationships with customers and 3rd party sales teams.

  • Cash Application

    • Make remote deposits.

    • Accurately apply customer payments to corresponding invoices.

    • Monitor and reconcile cash receipts and aging reports to ensure accurate accounting.

    • Follow up on and resolve payment discrepancies.

  • Reporting, Processes, and Analysis

    • Generate regular reports on accounts receivable aging, outstanding balances, collection metrics, and revenue analysis.

    • Analyze trends in customer payment patterns and identify areas for improvement.

    • Identify and collaborate with the finance team to make process efficiencies.

  • Accounting Responsibilities

    • Assist in the month end close process as needed. You will be working with the Accounts Payable and Finance Team to assist in meeting reporting deadlines.

    • Assist in year end Financial Statement Audit, including gathering account information and documentation.

    • Collaborate with Station Services, the Production Unit, and Resource Development to ensure reporting deadlines are met.

    • Collaborate with Station Services to ensure sponsorship reporting deadlines are met

    • Perform Special projects and other duties as assigned.

Skills & Knowledge

  • Has strong communication, relationship-building, and diplomatic skills to work with many different types of customers and cross departmental projects.

  • Is technologically savvy and adaptable, with strong systems and computer skills. Has a willingness and ability to learn new tools and platforms quickly.

  • Makes sound independent decisions, and knows when to escalate matters

  • Has a penchant for problem-solving, is inquisitive, and applies critical thinking skills

  • Is extremely detail-oriented and organized.

  • Is comfortable working under tight deadlines and managing varying tasks with emotional acumen

  • Strives for excellence in all aspects of the job.

  • Comfortable in working with large quantities of data

  • Strong analytical skills with proficiency in data analysis and reporting

Education & Experience

  • 3-5 years of related experience in accounts receivable or related financial operations

  • Position will be based in Boston or Minneapolis

  • Nonprofit and or media experience is a plus.

  • Experience with accounts receivable and general ledger systems and/or ERP systems.

  • Familiarity with NetSuite and Sales Force or similar systems.

  • Experience with Google Product Suite and/or Microsoft Office Suite

  • Experience with advanced spreadsheet functions, e.g. formulas and pivot tables.



Benefits

PRX offers a competitive benefits package, including medical, dental and vision benefits; group term life insurance; short-term and long-term disability income replacement coverage; and the option to participate in savings accounts for uncovered medical expenses and related costs. These benefits are available on the first day of employment. PRX also offers immediate eligibility to our 403(b) retirement plan with employer contributions up to 4% after 6 months of employment.


If you are interested in this role but are feeling unsure about applying for whatever reason, please reach out to us! We want our organization to reflect the wide diversity of America and the population we tell stories with. If you are unsure about applying we encourage you to email hr@prx.org. We’re committed to structuring our hiring process and company to welcome applicants of all backgrounds. 

Salary ranges are dependent on location. Some examples for this role are as follows:
Minneapolis: $54k to $63K and Boston: $61K to $70K

Send Letter of Interest and resume to hr@prx.org.